StarterFinancePopular
Expense Management
Employees submit claims with receipts in the local currency, the tax on each receipt (GST, VAT, IVA or sales tax) is split out, approvers see them the same day, and finance exports everything in one file.
What it's for
Manage employee expenses.
Key features
- Expense claims
- Receipt upload
- Local currency and policy limits
- GST / VAT / IVA / sales tax split
- Reclaimable tax total
- Approval workflow
- CSV export
How teams use it
Real situations where this application saves time from day one.
- 1
Travel claims
Submit tickets, hotel and food with receipts from your phone.
- 2
Manager approvals
Approve or reject claims from one screen with the policy in view.
- 3
Month-end for finance
Export every approved claim with tax split out in one file.
In simple words
Expense Management makes employee expense claims simple in every country QukBiz supports. Employees submit a claim with the receipt and the tax rate on it; QukBiz splits the net amount from the GST, VAT, IVA or sales tax, checks it against local policy limits, and approvers act on it quickly. Finance sees how much tax can be reclaimed and exports the month in one file.
How it works
- 1
Submit a claim
Enter the amount, category and date, then attach the receipt.
- 2
Get it approved
The claim goes to the right approver, who can approve or reject it.
- 3
Track the status
Employees can see whether each claim is pending, approved or paid.
- 4
Export for finance
Download reports and export the month's claims in one file.
Who it's for
- Employees who travel or spend money for work
- Managers who approve claims
- Finance and accounts teams who reimburse and report
- Businesses still collecting paper bills
What you get
- Faster reimbursements and happier employees
- No lost paper bills — every receipt is stored online
- Clear policy rules that reduce disputes
- Month-end reporting done in minutes
Common questions
Can I upload a photo of a bill?
Yes. A clear photo or scan of the receipt works well.
Can we set our own expense policy?
Yes. Add your policy so employees can read it before they submit a claim.
Works well with
Payroll CalculatorStarterRun monthly payroll for India, the United States, the United Kingdom, Canada, the UAE and Spain: pro-rated pay, overtime, bonus, each country’s tax and social security, employer contributions, CSV export and saved payroll runs. Salary CalculatorStarterTurn a CTC or gross salary into take-home pay using the tax and social-security rules of India, the United States, the United Kingdom, Canada, the UAE and Spain — with employer cost and side-by-side offer comparison. Budget PlannerStarterCreate budgets in your local currency, plan spending by category, record actual spends with GST, VAT, IVA or sales tax, and see what is left.